AMPP Studio GENERAL DATA PROTECTION + Privacy Policy REVIEW ON: 26/06/2027
Prepared by: Sarah Nkugwa
Date of Implementation: 26th June 2026
Review Due: 26th June 2027
The type of personal information we collect
We (AMPP) currently collect and process the following information:
Adult customer and participant names, email addresses, contact numbers, emergency contacts, postcodes, optional personal and health information and some banking details for payments and refunds
Children and young people (under 18) names and ages and medical, dietary, photo permissions, basic first aid permissions and support needs
Safeguarding logs, reports and actions where appropriate that follow our Safeguarding Policy for children, young people, adults and identified vulnerable adults
Freelance Artist Facilitator/Volunteer/Support Worker names, email addresses, contact numbers, optional health information and emergency contact information. Also some banking details for payment of invoices and related expenses
Work related contact details of individuals from partner organisations, external agencies, schools and other professional and community organisations.
How we get the personal information and why we have it
Most of the personal information we process is provided to us directly by you for one of the following reasons:
You have signed up via our website (https://www.ampp.studio/ ) via email or in person to take part in our in-person or online events / activities
You have signed your child via our website (https://www.ampp.studio/ ), via email or in person up to take part in one of our events/ activities
You work as a freelance Artist Facilitator or in another role for AMPP Studio and have given us your banking details for invoice payment
You have made contact with us in relation to professional working arrangements
We also receive personal information indirectly, from the following sources in the following scenarios:
NHS referrals through email or telephone call for adults to participate in our workshops and events
Partner organisation referrals through email or telephone call to participate in our workshops and events
We use the information that you have given us in order to:
Take payment for workshop participation / give refunds where required
Populate sign-in registers for all workshops and events, to enable us to have full awareness of all participants’ personal details and emergency contact information
Provide a safe space for participants of all ages
Action appropriate support needs where identified
Pay freelance Artist Facilitators / other roles via invoices and through secure online banking
Sharing information
We will not share this information with other organisations or individuals, unless it is required through our Safeguarding protocol as identified in our Safeguarding Policy
Under the UK General Data Protection Regulation (UK GDPR), the lawful bases we rely on for processing this information are:
Your consent. You are able to remove your consent at any time. You can do this by contacting
We have a contractual obligation.
We have a legal obligation.
We have a vital interest.
We need it to perform a public task.
How we store your personal information
We use three secure online based organisations to collect and store your personal and payment details, as detailed below. Please view their individual GDPR & Privacy policies via the links for further information.
Bookings & Payments
Your information is securely stored using Squarespace and Stripe via our website to take personal information and payment related information.
Adult names, email addresses, phone numbers, emergency contact numbers, home addresses, support needs and payment related information
Children names, ages, medical information (where identified), dietary requirements, photograph permissions, basic first aid permissions, SEN & support needs (where identified), school HAF code
RPS File storage
We use our secure Google Drive to hold some of the above information (not payment related information) for the following reasons:
To contact adults (participants) adults (parents) about their bookings and future events
To populate sign in registers for all workshops and events to enable our Artist Facilitators to have health and safety awareness of participants of all ages personal details and emergency contact information. These documents are digitally held only and accessible via a password protected laptop and AMPP Studio’s iPads.
Provide a safe space for participants of all ages
Action appropriate support needs where identified
Pay freelance Artist Facilitators / other roles via invoices and through secure online banking
Your data protection rights
Under data protection law, you have rights including:
Your right of access - You have the right to ask us for copies of your personal information.
Your right to rectification - You have the right to ask us to rectify personal information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.
Your right to erasure - You have the right to ask us to erase your personal information in certain circumstances.
Your right to restriction of processing - You have the right to ask us to restrict the processing of your personal information in certain circumstances.
Your right to object to processing - You have the right to object to the processing of your personal information in certain circumstances.
Your right to data portability - You have the right to ask that we transfer the personal information you gave us to another organisation, or to you, in certain circumstances.
You are not required to pay any charge for exercising your rights. If you make a request, we have one month to respond to you.
Please contact us at AMPP Studio CIC, Ground Floor, 11 Dove Street, Ipswich IP4 1NG or email hello@ampp.studio if you wish to make a request.
How to complain
If you have any concerns about our use of your personal information, you can make a complaint to us at AMPP Studio CIC, Ground Floor, 11 Dove Street, Ipswich IP4 1NG.
You can also complain to the ICO if you are unhappy with how we have used your data.
The ICO’s address:
Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF
Helpline number: 0303 123 1113
ICO website: https://www.ico.org.uk